Microsoft Office has been offering a new cloud-based collaborative platform: Office 365. In order to optimize communications, storage capacity and accessibility to company data, one of our main IT solutions is to offer a migration to Microsoft Office 365. Here's how you can take advantage of the cloud version of Office 365 with sharepoint consultants.
Time savings by optimizing internal communications.
First of all, it should be remembered that one of the main traditional functionalities is to administer the management of Outlook messaging via the Exchange component. In addition, this platform is of course the manager of programs such as: Word, Excel, PowerPoint, Outlook, OneNote, Access and Publisher.
However, the Cloud version of Office 365 is more than that!
Improved file accessibility
Office 365, whose role is to host information in a cloud-based backup system, brings together several advantages that improve communication procedures within a company. Thanks to a simple Internet connection, this platform allows users to access their documents remotely, anytime, anywhere and on all types of mobile and fixed devices: tablet, cell phone, computer. This becomes particularly advantageous for an organization that has several points of service, because the implementation of Office 365 makes it possible to connect the various commercial sites without using virtual private networks (VPN).
Improves collaborative work
It must be said that Office 365 directs the development of its applications in order to benefit the cooperative spirit. Tools such as OneDrive and SharePoint help maximize file sharing and accessibility among staff. Gone are the days of the read-only document . These functionalities make it possible to modify a document by several people simultaneously; eliminating the possibility of unnecessary and risky duplication while making it easier to find documents.
With Planner 9 1 , Office 365 users can simplify and centralize task distribution and tracking. This tool makes it possible to improve the organization of all the planned tasks and allow the people involved to obtain a right of inspection on the process of evolution of the projects in progress.
From a meeting and conferencing perspective, the benefits of Skype for Business cannot be overlooked . This application offers the ability to send instant messages or start video conferences instantly from a Word or PowerPoint document. It is even possible to schedule meetings from Outlook, present documents, share the screen visual and even authorize another person to control a workstation remotely.
Centralizes data
Whether it is for the processing of information relating to customers (CRM), enterprise resource planning (ERP) or the internal dissemination of strategic information to human resources management (Intranet), SharePoint makes it possible to channel influential information to the growth management of a business. Whether it is for the implementation of procedures, access to training, follow-up of customer files, this functional and easy-to-use tool can be handled by anyone within an organization, unlike standard intranets where computer knowledge is required; which limits internal network management within an IT team with Al Rafay consulting illinois.
In addition, since the data saved within the Office 365 suite is administered by Microsoft instead of a company's local servers, these tools offer a cloud management space for information storage of 1TB for each user; which does not take up unnecessary space on local servers.
Save money by reducing maintenance costs
On a more technical level, Office 365 has a direct impact on the time attributable to the maintenance of IT equipment. Here again, the hosting of information by the Office 365 cloud computing environment greatly simplifies the involvement of technical support relating to the maintenance and storage of data.
Simplifies the maintenance and updating of infrastructures
Your IT department will confirm that migrating from Office 365 greatly reduces the procedures attributable to the maintenance of IT infrastructures. No more irritants related to backup copies, supervision of program updates, license management for servers, quality of email administration, because with Office 365, Microsoft guarantees its availability at 99.9%
Increases data archiving capacity
We report, through our various mandates carried out within our clientele, a reduction of between 30% and 60% of the space required for the storage of commonly used data. This reality has a direct impact on the space requirement for your physical support of internal servers.
Optimize security solutions
Exchange Server provides 360 degree security and protects the digital environment from spam, malware, viruses and phishing attacks.
Facilitates a paperless environment
Mastery of the products offered by the Office 365 Suite minimizes the use of paper documents, which greatly reduces the expenses related to the printing of documents: paper, ink cartridges, use and maintenance of devices, etc.
What our customers are seeing:
- Increased productivity;
- Increased communication efficiency;
- Reduced data loss;
- Better interaction of intergenerational teams;
- Better availability of the IT team;
- Less headcount and expense for printing needs;
The future of on-premises Microsoft Office products
Reluctance to change is one of the elements that slows down the decision process to switch to cloud computing mode. However, what you have to think about is that Microsoft is taking, quietly but surely, a real turning point by offering more of its products in web version. This suggests that local Microsoft Office products will eventually be replaced in favor of web-only applications. However, we believe that in the near future, the day will come when migrating to Office 365 will become a must for all companies that join the Microsoft environment.
Still, when it comes to an Office 365 deployment project, we strongly believe that it is important to consult an expert to obtain a complete diagnosis of your real needs as well as its potential for exploitation within your business management.